Records Management

The Department of Navy (DON) Records Management application is the mobile version of the DON Records Management training course available via NKO. This mandatory annual training provides personnel with Records Management guidelines and best practices in accordance with Federal regulations. The training helps users understand general recordkeeping methods and their own duties regarding the records they are responsible for maintaining. It also educates the user on eliminating hardcopy records in favor of electronic records.

All DON personnel are responsible for maintaining records that they have created. Legally, a record is defined as all recorded information, regardless of form or characteristics, made or received by a Federal agency in connection with the transaction of public business and preserved (or appropriate for preservation) by that agency as evidence of the organization, functions, policies, decisions, procedures, operations, or other activities of the U.S. Government. Examples of records include final original documents, official correspondence and memoranda, senior official emails, signed policy records, personnel case files, legal records, and financial records, among other items.

Records Management involves all planning, controlling, directing, organizing, training, promoting, and other managerial activities associated with records creation, maintenance, use, and disposition. Successful Records Management achieves adequate and proper documentation of the policies and transactions of the Federal Government and effective, economical management of agency operations.